At Regreener B.V., we value your privacy and are dedicated to safeguarding your data. This Privacy Policy explains how we collect, use, disclose, and protect your data when you engage with our services. By accessing or using our services, you consent to the practices outlined in this policy.

1. Information We Collect

1.1. Account Information

When you create an account with us, we collect personal details such as your name, email address, job title, and company information to facilitate account management.

1.2. Financial and Organizational Data

To provide our services, we process organizational details supplied by you or your company. This may include transaction history, invoices, receipts, governance frameworks, ownership records, operational data, compliance documentation, and other relevant information.

1.3. Usage Data

We collect data on how you interact with our platform, such as your IP address, browser type, device specifications, pages visited, and actions taken within our services.

1.4. Cookies and Tracking Technologies

We utilize cookies and similar technologies to enhance your experience and gather insights into your interactions with our website and services. You can manage your cookie preferences via your browser settings. For more information about cookies, visit our Cookie Policy.

2. How We Use Your Information

2.1. Service Delivery

We use the information you provide to deliver the services specified in your subscription.

2.2. Communication

Your contact details may be used to send important updates, service notifications, and relevant news about our platform.

2.3. Service Enhancement

We analyze anonymized usage data to improve our platform's performance and user experience.

2.4. Legal Compliance

Your data may be processed to meet regulatory requirements, adhere to industry standards, and respond to lawful requests from authorities.

3. Data Retention

We retain your information for 24 months following the termination of your contract. This allows us to fulfill legal obligations, resolve disputes, and provide historical insights if needed.

4. Data Security

4.1. Data Encryption and Storage

All customer data, including financial and organizational information, is encrypted both in transit and at rest using industry-standard security protocols.

4.2. Access Restrictions

Access to sensitive data is strictly limited to authorized personnel who require it to perform their duties.

4.3. Secure Infrastructure

Your data is stored on servers within the European Union, maintained by leading cloud service providers adhering to stringent security standards.

4.4. Data Minimization

We only collect and retain data necessary for service delivery and comply with defined retention policies.

4.5. Employee Training

Our team undergoes regular security and data protection training to uphold high standards of privacy and confidentiality.

4.6. Third-Party Service Providers

When engaging third-party vendors, we ensure they meet our security requirements. They are contractually obligated to protect your data and use it solely for the agreed-upon purposes.

4.7. Incident Management

We maintain an incident response protocol to handle data breaches effectively. In case of a security incident, we will notify affected users and relevant authorities as required by law.

4.8. Data Anonymization

Aggregated and anonymized data may be used for analytics and industry benchmarking without disclosing identifiable company-specific details.

4.9. User Responsibilities

You are responsible for maintaining the confidentiality of your login credentials. Ensure they are not shared with unauthorized individuals.

While we employ robust security measures, no method of data transmission or storage is entirely infallible. For security concerns, contact us at team@regreener.earth.

5. Sharing of Information

5.1. Trusted Third-Party Partners

We may share data with select service providers who assist in delivering our services. These partners are bound by confidentiality agreements and can only use the data for authorized purposes.

5.2. Legal Compliance

Your data may be disclosed if required by law or in response to government requests.

5.3. Business Transfers

In the event of a business merger, acquisition, or asset sale, data may be shared or transferred under strict confidentiality agreements.

6. Your Rights

You have the right to access, correct, delete, restrict, or object to the processing of your personal data as permitted by law. To exercise these rights, contact us at team@regreener.earth.

7. Updates to This Policy

We may modify this Privacy Policy periodically to reflect changes in legal requirements or our business practices. Please review this policy from time to time for updates.

8. Contact Us

For inquiries, concerns, or feedback regarding this Privacy Policy, reach out to us at team@regreener.earth.